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Fill Out a Valid AIA A305 Form

The AIA A305 form is a standardized document used by contractors to provide a summary of their qualifications and experience. This form helps project owners assess potential contractors for construction projects. Understanding how to fill out this form accurately is crucial for a successful bidding process.

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Structure

The AIA A305 form, officially known as the Contractor's Qualification Statement, serves as a vital tool in the construction industry, streamlining the process of assessing a contractor's qualifications. This form is designed to gather essential information about a contractor's experience, financial stability, and overall capacity to undertake specific projects. It includes sections that cover the contractor's business structure, key personnel, and relevant project history, enabling owners and architects to make informed decisions when selecting a contractor. Additionally, the A305 form provides insights into the contractor's safety record, bonding capacity, and insurance coverage, which are crucial factors in evaluating risk and ensuring project success. By standardizing the qualification process, the AIA A305 form helps promote transparency and accountability, fostering a more efficient bidding environment in the construction sector.

Common mistakes

Incomplete Information: Many people fail to fill out all sections of the form. Missing details can lead to delays or rejection of the application.
Incorrect Dates: Entering the wrong dates for project timelines or signatures can create confusion. Always double-check these entries.
Omitting Required Attachments: Some applicants forget to include necessary documents, such as financial statements or project references. Ensure all required attachments are provided.
Inaccurate Financial Information: Providing false or misleading financial details can jeopardize your credibility. Always present accurate and honest figures.
Neglecting to Sign: Failing to sign the form is a common mistake. A signature is essential for the form to be valid.
Using Unclear Language: Vague descriptions of projects or qualifications can lead to misunderstandings. Be clear and concise in your explanations.
Ignoring Instructions: Each section has specific instructions. Ignoring these can result in errors. Always read the guidelines carefully.
Submitting Late: Some applicants miss deadlines. Timely submission is crucial to avoid complications.
Not Keeping Copies: Failing to keep a copy of the completed form can create problems later. Always save a copy for your records.

Preview - AIA A305 Form

AlA Document A305" - 1986

Contractor's Qualification Statement

The Undersigned certifies under oath that the information provided herei n is true and sufficiently complete so as not to be misleading.

SUBMITTED TO:

ADDRESS:

SUBMITTED BY:

NAME:

ADDRESS:

PRINCIPAL OFFICE:

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion. The author may also have revised the text of the original AlA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed . A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AlA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

Corporation		This form is approved and
		This form is approved and
Partnership		recommended by the American
Individua l		Institute of Architects (AlA) and
Individua l		The Associated General
		The Associated General
Joint Venture		Contractors of America (AGC) for
Joint Venture		use in evaluating the
		use in evaluating the
Other		qualifications of contractors . No
		endorsement of the submitting
NAME OF PROJECT	(if applicable):	party or verification of the
NAME OF PROJECT	(if applicable):	information is made by AlA or
		information is made by AlA or
		AGC.

TYPE OF WORK (file separate form for each Classification of Work ):

General Construction

HVAC

Electrical

Plumbing

Other (please specify)

AlA Document A305™ -1 986. Copyright © 1964,1969,1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This		1
AfA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA	Document, or
any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This
document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1000201877_ 1 which expires on 10/11 /2006 , and is not for resale.
User Notes:	(2533789901)

§1. ORGANIZATION

§1.1 How many years has your organization been in business as a Contractor?

§1.2 How many years has your organization been in business under its present business name?

§1.2.1 Under what other or former names has your organization operated?

§1.3 If your organization is a corporation, answer the following:

§1.3.1 Date of incorporation:

§1.3.2 State of incorporation:

§1.3.3 President's name:

§1.3.4 Vice-president's name(s)

§1.3.5 Secretary's name:

§1.3.6 Treasurer's name:

§1.4 If your organization is a partnership, answer the following:

§1.4.1 Date of organization:

§1.4.2 Type of partnership (if applicable):

§1.4.3 Name(s) of general pa11ner(s)

§1.5 If your organization is individually owned, answer the following:

§1.5.1 Date of organization:

AIA Document A305™ -1986. Copyright© 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This		2
AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA	Document, or
any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This
document was produced by AIA soltware at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale.
User Notes:	(2533789901)

§1.5.2 Name of owner:

§1.6 If the form of your organization is other than those listed above, describe it and name the principals:

§2. LICENSING

§2.1 List jurisdictions and trade categories in which your organization is legally qualified to do business, and indicate registration or license numbers, if applicable .

§2.2 List jurisdictions in whic h your organization 's partnership or trade name is filed.

§3. EXPERIENCE

§3.1 List the categories of work that your organization normally performs with its own forces.

§3.2 Claims and Suits. (If the answer to any of the questions below is yes, please attach details.)

§3.2.1 Has your organization ever fai led to complete any work awarded to it?

§3.2.2 Are there any judgments, claims, arbitration proceedings or suits pending or outstandi ng agai nst you r organization or its officers?

AlA Document A305™ -1 986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This		3
AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA	Document, or
any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This
document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1 000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale .
User Notes:	(2533789901 )

§3.2.3 Has your organization filed any law suits or requested arbitration with regard to construction contracts within the last five years?

§3.3 Within the last five years, has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a construction contract? (If the answer is yes, please attach details.)

§3.4 On a separate sheet, list major construction projects your organization has in progress, giving the name of project, owner, architect, contract amount, percent complete and scheduled completion date.

§3.4.1 State total worth of work in progress and under contract:

§3.5 On a separate sheet, list the major projects your organization has completed in the past five years, giving the name of project, owner, architect, contract amount, date of completion and percentage of the cost of the work performed with your own forces.

§3.5.1 State average annual amount of construction work performed during the past five years:

§3.6 On a separate sheet, list the construction experience and present commitments of the key individuals of your organization.

AtA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA	Document, or	4
any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This
document was produced by AIA software at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale.
User Notes:	(2533789901)

§4. REFERENCES

§4.1 Trade References:

§4.2 Bank References:

§4.3 Surety:

§4.3.1 ame of bonding company:

§4.3.2 Name and address of agent:

§5. FINANCING

§5.1 Financial Statement.

§5.1.1 Attach a financial statement, preferably audited, including your organization's latest balance sheet and income statement showing the following items:

Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materia ls inventory and prepaid expenses);

et Fixed Assets;

Other Assets;

Current Liabi li ties (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, adva nces, accrued salaries and accrued payroll taxes);

Other Liabilities (e.g ., capital , capital stock, authorized and outstandi ng shares par values, earned surplus and retai ned earnings).

§ 5.1.2 Name and add ress of firm preparing attached financial statement, and date thereof:

AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING : This		5
AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA	Document, or
any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This
document was produced by AlA software at 13:28:18 on 03/22/2006 under Order NO.1000201877_ 1 which expires on 10/ 11 /2006. and is not for resale.
User Notes:	(2533789901 )

§5.1.3 Is the attached financial statement for the identical organization named on page one?

§5.1.4 If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. , parent-subsidiary) .

§5.2 Will the organization whose financial statement is attached act as guarantor of the contract for construction ?

§6. SIGNATURE

§ 6.1 Dated at this

day of

ame of Organization:

By:

Title:

§6.2

being du ly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be mis leading .

Subscribed and sworn before me this

day of

Notary Public:

My Commission Expires:

AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architecls. All rights reserved. WARNING: This		6
AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA	Document, or
any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This
document was produced by AlA software at t 3:28:18 on 03/22/2006 under Order NO .1000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale .
User Notes:	(2533789901 )

Additions and Deletions Report for

AlA® Document A305TM - 1986

This Additions and Deletions Report , as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AlA document in order to complete it, as well as any text the author may have added to or deleted from the original AlA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AlA text.

Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AlA document. This Additions and Deletions Report and its associated document were generated simultaneously by AlA software at 13:28:18 on 03/22/2006.

PAGE 6

M-being duly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be misleading.

Subscribed and sworn before me this

day of

Additions and Deletions Report for AlA Document A305™ -1986. Copyright © 1964, 1969, 1979 and 1986 by The American Instilute of Architects.	All
rights reserved. WARNING: This AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or	1

distribution of this AlA ' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on

10/11 /2006 , and is not for resale .
User Notes:	(2533789901)

Certification of Document's Authenticity

AIA® Document D401™ - 2003

I, Charles V. Bucci , hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 13:28: 18 on 03/22/2006 under Order No. 1000201877_1 from AIA Contract Documents software and that in preparing the attached fina l document I made no changes to the original text of AIA® Document A305™ - 1986 - Contractor's Qualification Statement, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report.

(Signed)

(Title)

(Dated)

AlA Document D40FM - 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved.	WARNING: This AlA- Document	1
Is protected by U.S. Copyright Law and International Treaties . Unauthorized reproduction or distribution of this AlA	Document, or any portion of it,	1
may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced
by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on 10/11 /2006 , and is not for resale.
User Notes:	(2533789901)

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Restroom Cleaning Sign Off Sheet - Harness data to inform restroom maintenance training and guidance.

Documents used along the form

The AIA A305 form, also known as the Contractor's Qualification Statement, is a key document used in the construction industry to assess a contractor's qualifications. When working with this form, several other documents may be required to provide a comprehensive view of a contractor's capabilities and financial standing. Below is a list of some common forms and documents that are often used alongside the AIA A305.

AIA A201: This document outlines the general conditions of the contract for construction. It serves as a foundational agreement between the owner and contractor, detailing the responsibilities and rights of each party throughout the project.
AIA A102: The Standard Form of Agreement Between Owner and Contractor is used to establish the contractual relationship. It specifies the terms of the project, including scope, schedule, and payment structure.
Pennsylvania Motor Vehicle Bill of Sale: This document is essential for validating the transfer of ownership in motor vehicle transactions within the state. It serves as a legal contract and can be found at autobillofsaleform.com/pennsylvania-motor-vehicle-bill-of-sale-form.
AIA G702: This form is the Application and Certificate for Payment. It is utilized by contractors to request payment for work completed and includes necessary documentation to support the request.
AIA G703: This is the Continuation Sheet for G702. It provides a detailed breakdown of the amounts being requested for payment, itemizing work completed, materials stored, and any retainage.
AIA A310: The Bid Bond form is often used in conjunction with the A305. It guarantees that the contractor will enter into the contract if selected, providing assurance to the owner that the contractor is serious about their bid.
AIA G621: This document is the Subcontractor’s Qualification Statement. It gathers information about subcontractors to ensure they meet the necessary qualifications before being engaged for a project.

Using these documents in conjunction with the AIA A305 helps create a well-rounded assessment of a contractor's qualifications, ensuring that both owners and contractors have a clear understanding of their roles and responsibilities in the construction process.

Similar forms

The AIA A305 form, known as the Contractor's Qualification Statement, serves as a vital tool for assessing a contractor's qualifications for a project. Similar to the AIA A305, the AIA A201 form outlines general conditions of the contract for construction. While the A305 focuses on the contractor's qualifications, the A201 establishes the framework for the relationship between the owner and the contractor. Both documents aim to ensure that all parties have a clear understanding of their roles and responsibilities, contributing to a smoother project execution.

Another document akin to the AIA A305 is the AIA A310 form, which is a Bid Bond form. Like the A305, the A310 is utilized during the bidding process. The A310 assures the project owner that the contractor is serious about their bid and will enter into a contract if selected. While the A305 provides a broader view of a contractor's qualifications, the A310 focuses specifically on financial assurances, thereby complementing the information provided in the A305.

The AIA A133 form, which is a standard form of agreement between owner and contractor for a project where the basis of payment is the cost of work plus a fee, shares similarities with the A305. Both documents are essential in the pre-construction phase, ensuring that the contractor has the necessary qualifications to undertake the project. The A133 establishes the contractual relationship, while the A305 provides the necessary qualifications that support that relationship, ensuring that the contractor is capable of fulfilling the contract’s demands.

The Utah Mobile Home Bill of Sale is an important legal document in real estate transactions, particularly for mobile homes, as it provides clarity on ownership transfer and protects both parties involved. Whether buying or selling, utilizing proper forms, such as the Mobile Home Bill of Sale, ensures that the process is smooth and legally binding.

The AIA B101 form, which is the standard form of agreement between owner and architect, also bears resemblance to the A305. Both documents are integral in the project development phase, focusing on the qualifications and responsibilities of the parties involved. While the A305 assesses the contractor's capabilities, the B101 outlines the architect's role and responsibilities. This interplay ensures that both the design and construction aspects are managed by qualified professionals, promoting a cohesive project outcome.

Lastly, the AIA A201 form, which details the general conditions of the contract for construction, is similar to the A305 in that it provides essential information regarding the parties' obligations. While the A305 focuses on the qualifications of the contractor, the A201 establishes the procedural and administrative framework that governs the construction process. Both documents work together to create a comprehensive understanding of the project, ensuring that all parties are aware of their duties and the standards expected throughout the construction process.

Dos and Don'ts

When filling out the AIA A305 form, it's important to be thorough and accurate. Here’s a list of things to do and things to avoid.

Do read the instructions carefully before starting.
Do provide accurate and complete information.
Do double-check all figures and calculations.
Do include all required attachments and documentation.
Do keep a copy of the completed form for your records.

Don't rush through the form; take your time to ensure accuracy.
Don't leave any sections blank unless instructed to do so.
Don't use jargon or unclear language.
Don't forget to sign and date the form.
Don't submit the form without reviewing it one last time.

Key takeaways

The AIA A305 form is used for contractor qualification. It helps owners and architects assess a contractor's experience and capabilities.
Complete the form accurately. Providing false information can lead to disqualification or legal issues.
Gather necessary documentation before starting. This includes financial statements, project references, and proof of insurance.
Be thorough in detailing past projects. Include project size, scope, and your role in each project.
Highlight relevant experience. Focus on projects similar to the ones you are bidding on.
Ensure that all contact information is current. This includes references who can verify your experience.
Review the form for completeness. Missing information can delay the qualification process.
Submit the form by the specified deadline. Late submissions may not be considered.
Keep a copy of the completed form for your records. This can be useful for future bids.
Follow up after submission. Confirm that the recipient received the form and inquire about the next steps.

How to Use AIA A305

Completing the AIA A305 form is an important step in documenting your qualifications for a project. This form helps you present your business's capabilities and experience effectively. Once you have gathered the necessary information, you can begin filling out the form with the following steps.

Start by entering your company name and address at the top of the form.
Provide the name and title of the person completing the form.
List your company's primary business activities in the designated section.
Fill in the number of years your company has been in operation.
Detail your business structure, such as whether you are a corporation, partnership, or sole proprietorship.
Include your company's federal tax identification number.
Provide information about your bonding capacity, including the name of your surety company.
List any relevant licenses or certifications your company holds.
Complete the section on project experience by listing significant projects completed in the past.
Finally, review the form for accuracy before submitting it.

After filling out the form, make sure to keep a copy for your records. This documentation may be useful for future projects and opportunities.