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The USCIS I-9 form is a critical document used to verify the identity and employment authorization of individuals hired for work in the United States. This form ensures that employers comply with federal law regarding the employment of authorized workers. For those looking to fill out the I-9 form, please click the button below.

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The USCIS I-9 form plays a crucial role in the employment verification process in the United States. This form is required for all employers to confirm the identity and employment eligibility of their employees. The I-9 form consists of three sections: Section 1, which must be completed by the employee, Section 2, which is filled out by the employer, and Section 3, used for reverifications or updates. Employees must provide documentation that establishes both their identity and their right to work in the U.S., with a list of acceptable documents provided on the form itself. Employers are responsible for reviewing these documents and ensuring they are valid and unexpired. Timeliness is essential; the form must be completed within three days of the employee's start date. Additionally, maintaining accurate records and complying with I-9 regulations is vital for employers to avoid potential penalties. Understanding the nuances of the I-9 form is essential for both employees and employers to ensure compliance with federal immigration laws.

Incorrect Personal Information: Many individuals fail to provide accurate personal details, such as their full name or Social Security number. This can lead to delays in processing.
Failure to Sign: It is crucial to remember that both the employee and employer must sign the form. Omitting a signature can invalidate the form.
Wrong Date of Birth: Some applicants mistakenly enter an incorrect date of birth. This can cause complications in identity verification.
Incomplete Section 1: Leaving any part of Section 1 blank can result in rejection of the form. Every field must be filled out completely.
Improper Document Selection: Employees must provide valid documentation. Choosing documents that do not meet USCIS requirements can lead to issues.
Not Updating the Form: If an employee's work status changes, failing to update the I-9 can lead to legal complications. Regular reviews are essential.
Using Expired Documents: Submitting documents that have expired can cause the form to be rejected. Always check the validity of documents.
Neglecting to Verify Documents: Employers must verify the authenticity of the documents presented. Failing to do so can result in penalties.
Not Keeping Copies: Employers are required to retain copies of the I-9 form for a specific period. Not keeping these records can lead to compliance issues.

	Employment Eligibility Verification	USCIS
	Department of Homeland Security	Form I-9
	Department of Homeland Security	OMB No. 1615-0047
	U.S. Citizenship and Immigration Services	OMB No. 1615-0047
	U.S. Citizenship and Immigration Services	Expires 10/31/2022

►START HERE: Read instructions carefully before completing this form. The instructions must be available, either in paper or electronically, during completion of this form. Employers are liable for errors in the completion of this form.

ANTI-DISCRIMINATION NOTICE: It is illegal to discriminate against work-authorized individuals. Employers CANNOT specify which document(s) an employee may present to establish employment authorization and identity. The refusal to hire or continue to employ an individual because the documentation presented has a future expiration date may also constitute illegal discrimination.

Section 1. Employee Information and Attestation (Employees must complete and sign Section 1 of Form I-9 no later than the first day of employment, but not before accepting a job offer.)

Last Name (Family Name)

First Name (Given Name)

Middle Initial	Other Last Names Used (if any)

Address (Street Number and Name)

Apt. Number	City or Town

State	ZIP Code

Date of Birth (mm/dd/yyyy)

U.S. Social Security Number

Employee's E-mail Address

Employee's Telephone Number

I am aware that federal law provides for imprisonment and/or fines for false statements or use of false documents in connection with the completion of this form.

I attest, under penalty of perjury, that I am (check one of the following boxes):

1.	A citizen of the United States

2.	A noncitizen national of the United States (See instructions)

3.	A lawful permanent resident	(Alien Registration Number/USCIS Number):


4.	An alien authorized to work	until (expiration date, if applicable, mm/dd/yyyy):

Some aliens may write "N/A" in the expiration date field. (See instructions)

Aliens authorized to work must provide only one of the following document numbers to complete Form I-9:

An Alien Registration Number/USCIS Number OR Form I-94 Admission Number OR Foreign Passport Number.

1.Alien Registration Number/USCIS Number:

2.Form I-94 Admission Number:

3.Foreign Passport Number: Country of Issuance:

QR Code - Section 1

Do Not Write In This Space

Signature of Employee	Today's Date (mm/dd/yyyy)

Preparer and/or Translator Certification (check one):

I did not use a preparer or translator.

A preparer(s) and/or translator(s) assisted the employee in completing Section 1.

(Fields below must be completed and signed when preparers and/or translators assist an employee in completing Section 1.)

I attest, under penalty of perjury, that I have assisted in the completion of Section 1 of this form and that to the best of my knowledge the information is true and correct.

Employer Completes Next Page

Form I-9 10/21/2019

PagePage1 ofof4

	Employment Eligibility Verification	USCIS
	Department of Homeland Security	Form I-9
	Department of Homeland Security	OMB No. 1615-0047
	U.S. Citizenship and Immigration Services	OMB No. 1615-0047
	U.S. Citizenship and Immigration Services	Expires 10/31/2022

Section 2. Employer or Authorized Representative Review and Verification

(Employers or their authorized representative must complete and sign Section 2 within 3 business days of the employee's first day of employment. You must physically examine one document from List A OR a combination of one document from List B and one document from List C as listed on the "Lists of Acceptable Documents.")

Employee Info from Section 1

Last Name (Family Name)

First Name (Given Name)

M.I.

Citizenship/Immigration Status

List A

List B

AND

List C

Identity and Employment Authorization

Identity

Employment Authorization

Document Title

Issuing Authority

Document Number

Expiration Date (if any) (mm/dd/yyyy)

Document Title

Issuing Authority

Additional Information

QR Code - Sections 2 & 3

Do Not Write In This Space

Document Number

Expiration Date (if any) (mm/dd/yyyy)

Document Title

Issuing Authority

Document Number

Expiration Date (if any) (mm/dd/yyyy)

Certification: I attest, under penalty of perjury, that (1) I have examined the document(s) presented by the above-named employee,

(2)the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States.

The employee's first day of employment (mm/dd/yyyy):		(See instructions for exemptions)

Signature of Employer or Authorized Representative

Today's Date (mm/dd/yyyy)

Title of Employer or Authorized Representative

Last Name of Employer or Authorized Representative	First Name of Employer or Authorized Representative

Employer's Business or Organization Name

Employer's Business or Organization Address (Street Number and Name) City or Town

State

ZIP Code

Form I-9 10/21/2019

PagePage2 ofof4

	Employment Eligibility Verification	USCIS
	Department of Homeland Security	Form I-9
	Department of Homeland Security	OMB No. 1615-0047
	U.S. Citizenship and Immigration Services	OMB No. 1615-0047
	U.S. Citizenship and Immigration Services	Expires 10/31/2022

Employee Name from Section 1:

Last Name (Family Name)

First Name (Given Name)

Middle Initial

Section 3. Reverification and Rehires (To be completed and signed by employer or authorized representative.)

A. New Name (if applicable)			B. Date of Rehire (if applicable)
Last Name (Family Name)	First Name (Given Name)	Middle Initial	Date (mm/dd/yyyy)

C. If the employee's previous grant of employment authorization has expired, provide the information for the document or receipt that establishes continuing employment authorization in the space provided below.

Document Title

Document Number

Expiration Date (if any) (mm/dd/yyyy)

I attest, under penalty of perjury, that to the best of my knowledge, this employee is authorized to work in the United States, and if the employee presented document(s), the document(s) I have examined appear to be genuine and to relate to the individual.

Signature of Employer or Authorized Representative	Today's Date (mm/dd/yyyy)	Name of Employer or Authorized Representative

Form I-9 10/21/2019

PagePage3 ofof4

LISTS OF ACCEPTABLE DOCUMENTS

All documents must be UNEXPIRED

Employees may present one selection from List A

or a combination of one selection from List B and one selection from List C.

LIST A	LIST B	LIST C
Documents that Establish	Documents that Establish	Documents that Establish
Both Identity and	Identity	Employment Authorization
Employment Authorization	OR	AND

1.U.S. Passport or U.S. Passport Card

2.Permanent Resident Card or Alien Registration Receipt Card (Form I-551)

3.Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine- readable immigrant visa

4.Employment Authorization Document that contains a photograph (Form I-766)

5.For a nonimmigrant alien authorized to work for a specific employer because of his or her status:

a.Foreign passport; and

b.Form I-94 or Form I-94A that has the following:

(1)The same name as the passport; and

(2)An endorsement of the alien's nonimmigrant status as long as that period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

6.Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI

1.Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address

2.ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address

3.School ID card with a photograph

4.Voter's registration card

5.U.S. Military card or draft record

6.Military dependent's ID card

7.U.S. Coast Guard Merchant Mariner Card

8.Native American tribal document

9.Driver's license issued by a Canadian government authority

For persons under age 18 who are

unable to present a document

listed above:

10.School record or report card

11.Clinic, doctor, or hospital record

12.Day-care or nursery school record

1.A Social Security Account Number card, unless the card includes one of the following restrictions:

(1)NOT VALID FOR EMPLOYMENT

(2)VALID FOR WORK ONLY WITH INS AUTHORIZATION

(3)VALID FOR WORK ONLY WITH DHS AUTHORIZATION

2.Certification of report of birth issued by the Department of State (Forms DS-1350, FS-545, FS-240)

3.Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal

4.Native American tribal document

5.U.S. Citizen ID Card (Form I-197)

6.Identification Card for Use of Resident Citizen in the United States (Form I-179)

7.Employment authorization document issued by the Department of Homeland Security

Examples of many of these documents appear in the Handbook for Employers (M-274).

Refer to the instructions for more information about acceptable receipts.

Form I-9 10/21/2019

Page 4 of 4

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The USCIS I-9 form is essential for verifying the employment eligibility of individuals in the United States. However, it is often accompanied by other important documents that help streamline the hiring process and ensure compliance with immigration laws. Below is a list of forms and documents that are commonly used alongside the I-9 form.

W-4 Form: This form allows employees to indicate their tax withholding preferences. It helps employers determine how much federal income tax to withhold from employees' paychecks.
Employment Application: This document collects essential information about a job candidate’s qualifications, work history, and skills. It serves as a foundational tool for the hiring process.
Offer Letter: After a candidate is selected, an offer letter outlines the terms of employment, including salary, job title, and start date. This document formalizes the employment agreement.
State Tax Withholding Form: Similar to the W-4, this form is specific to state taxes. It allows employees to specify their state tax withholding preferences based on local laws.
Direct Deposit Authorization Form: This document enables employees to authorize their employer to deposit their pay directly into their bank account, streamlining the payment process.
Employment Verification Form: This document confirms an individual’s employment history and status, serving as a crucial tool for assessment by prospective employers or institutions. For more details, visit Top Forms Online.
Form I-20: For foreign students on F-1 visas, this form is issued by educational institutions to certify enrollment and eligibility for work under specific conditions.
Form DS-2019: This form is used for J-1 visa holders. It certifies eligibility for participation in exchange visitor programs and outlines the terms of their stay in the U.S.
Background Check Authorization: Employers often require this form to obtain permission from candidates to conduct background checks, ensuring a safe and trustworthy workplace.

Understanding these additional forms and documents can help both employers and employees navigate the hiring process more effectively. Keeping everything organized and ensuring compliance with regulations is crucial for a smooth employment experience.

The Employment Eligibility Verification form, commonly known as the I-9 form, shares similarities with the W-4 form. Both documents are essential for employment in the United States. The W-4 form is used by employees to indicate their tax withholding preferences, while the I-9 form verifies the identity and employment authorization of individuals. Each form requires personal information and must be completed by both the employee and employer to ensure compliance with federal regulations.

The Form 1040, which is the U.S. Individual Income Tax Return, is another document that parallels the I-9 form in its purpose. While the I-9 focuses on employment eligibility, the 1040 form is used to report income and calculate taxes owed. Both documents require accurate information from the individual and are crucial for fulfilling legal obligations to the government. They must be completed annually or upon hiring to maintain compliance.

The Social Security Administration’s Form SS-5 is similar to the I-9 form in that it is used to establish identity and eligibility for benefits. The SS-5 is the application for a Social Security card, which is often required for employment verification. Like the I-9, it requires personal information and proof of identity, ensuring that individuals are properly documented for work and social security benefits.

The Form I-20, issued by educational institutions, also resembles the I-9 form in its verification function. The I-20 is used for international students to demonstrate their eligibility to study in the U.S. While the I-9 verifies employment eligibility, the I-20 confirms that the student has been accepted into a program and has the means to support themselves. Both forms require documentation and serve as proof of status in the U.S.

To ensure seamless vehicle transfers, it is important to utilize the appropriate documentation. The Motor Vehicle Bill of Sale form serves as an essential record of ownership change, providing both parties with proof of the transaction and valuable details about the vehicle involved. By completing this form, sellers and buyers can avoid potential disputes and maintain clarity in their agreements.

The Form DS-2019 is another document that aligns with the I-9 form. This form is used for exchange visitors participating in programs approved by the U.S. Department of State. Similar to the I-9, the DS-2019 verifies eligibility for specific programs and requires the individual’s personal information. It ensures that the exchange visitor is authorized to participate in their designated program while in the United States.

Lastly, the Form I-751, Petition to Remove Conditions on Residence, can be compared to the I-9 form in terms of verifying status. The I-751 is used by individuals who obtained conditional residency through marriage and need to prove their ongoing eligibility. Both forms require detailed information and documentation to confirm the individual’s legal status in the U.S., highlighting the importance of maintaining accurate records for compliance with immigration laws.

When filling out the USCIS I-9 form, it’s important to be careful and thorough. Here are some guidelines to help you navigate the process smoothly.

Do: Read the instructions carefully before starting.
Do: Use black or blue ink to fill out the form.
Do: Provide accurate information, including your full name and address.
Do: Sign and date the form when required.
Do: Ensure you have the necessary identification documents ready.

Don't: Leave any fields blank; fill out all required sections.
Don't: Use correction fluid or erasers on the form.
Don't: Submit the form without checking for errors.
Don't: Forget to keep a copy for your records.

By following these simple do's and don'ts, you can help ensure that your I-9 form is completed correctly and efficiently. If you have any questions, don't hesitate to seek assistance.

Filling out the USCIS I-9 form is an important step for employers and employees in the United States. Here are some key takeaways to keep in mind:

The I-9 form is required for all employers to verify the identity and employment authorization of their employees.
Both the employer and the employee must complete their respective sections of the form.
Employees must provide documents that establish their identity and employment eligibility. A list of acceptable documents is provided on the form.
The form must be completed within three days of the employee's start date.
Employers should retain the I-9 form for a specified period, typically three years after the hire date or one year after the employee leaves, whichever is longer.
It is crucial to ensure that the information provided on the form is accurate to avoid penalties.
Employers should not discriminate against employees based on their nationality or citizenship status during the I-9 process.
Electronic I-9 forms are permissible, but they must comply with specific regulations regarding security and accessibility.
Regular audits of I-9 forms can help employers stay compliant and avoid potential fines.
Employers must train their staff on how to properly complete and handle the I-9 form to ensure compliance.

Understanding these key points can help streamline the hiring process and ensure compliance with federal regulations.

Signature of Preparer or Translator

Today's Date (mm/dd/yyyy)

Last Name (Family Name)

First Name (Given Name)

Address (Street Number and Name)

City or Town

Completing the USCIS I-9 form is an important step in the employment process. After filling out the form, the employer will need to review the information and ensure all necessary documents are collected to verify identity and employment eligibility.

Obtain the USCIS I-9 form. You can download it from the official USCIS website.
Fill out Section 1 of the form. Provide your name, address, date of birth, and Social Security number. Indicate your citizenship or immigration status by checking the appropriate box.
Sign and date Section 1. This certifies that the information you provided is accurate.
Move to Section 2. This section must be completed by your employer or an authorized representative.
Present your identification documents to your employer. Acceptable documents include a U.S. passport, a permanent resident card, or a combination of documents from List A, B, and C.
Your employer will review the documents and complete Section 2 by entering the document information and signing the form.
Keep a copy of the completed I-9 form for your records, as your employer is required to retain it for a specific period.