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The VS 4 form, officially known as the Report of Divorce or Annulment, serves as a crucial document in the divorce process within the Commonwealth of Virginia. This form must be completed by the petitioner or their attorney and submitted to the Clerk of Court alongside the petition or decree. It is essential that the form is filled out neatly, using either a typewriter or black ink, as it becomes a permanent record. The Clerk of Court is responsible for certifying the form and forwarding it to the State Registrar by the 10th day of the month following the final decree. The form collects vital information about both parties involved in the divorce, including their full names, social security numbers, dates of birth, and places of birth. Additionally, it requires details about the marriage, such as the date of marriage, date of separation, and the number of children under 18 years of age. This information is critical not only for record-keeping but also for ensuring that any legal proceedings related to custody and support are handled appropriately. The VS 4 form also asks for the legal grounds for the divorce, making it a comprehensive tool for documenting the dissolution of marriage in Virginia.

Common mistakes

  1. Incomplete Information: Failing to fill out all required fields can lead to delays. Every section must be addressed, even if it seems unnecessary.

  2. Using Incorrect Ink: The form must be completed in black, unfading ink or typed. Using any other color can result in the form being rejected.

  3. Wrong Format for Names: Names should be entered in the correct order: first, middle, last, and suffix if applicable. Misplacing these can cause confusion.

  4. Omitting Social Security Numbers: Not providing the Social Security number for both parties can lead to complications. This information is crucial for record-keeping.

  5. Incorrect Dates: Providing the wrong date of marriage or separation can create significant issues. Ensure that all dates are accurate and clearly written.

  6. Ignoring Signature Requirements: The form must be signed by the petitioner or attorney. Not including a signature can result in the form being deemed invalid.

  7. Failure to Certify: It's essential to certify that the information provided is accurate. Neglecting to do this can lead to legal repercussions.

  8. Not Using the Correct Form Version: Ensure that you are using the most current version of the VS4 form. Using an outdated form can result in rejection.

Preview - Vs 4 Form

NOTE:

ITEMS 1-30 ON THIS FORM TO BE COMPLETED BY PETITIONER OR ATTORNEY AND FILED WITH CLERK OF COURT WITH PETITION OR DECREE

PLEASE PREPARE BY TYPEWRITER OR PRINT IN BLACK UNFADING INK. THIS IS A PERMANENT RECORD

CLERK OF COURT WILL CERTIFY AND FORWARD TO STATE REGISTRAR BY 10TH DAY OF MONTH FOLLOWING DATE FINAL DECREE IS GRANTED

Section 32.1-268

CODE OF VIRGINIA

VS4 7/15

 

 

COMMONWEALTH OF VIRGINIA- REPORT OF DIVORCE OR ANNULMENT

 

 

 

 

Department of Health- Division of Vital Records- Richmond

 

1. CIRCUIT COURT FOR CITYOR COUNTYOF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I STATE FILE NUMBER

 

2. FULL NAME

 

 

PARTYA

(check one)

 

0 HUSBAND

 

 

 

 

0 WIFE

D SPOUSE

 

 

(first. middle, last, suffix)

 

 

I 5. DATE OF BIRTH

 

 

 

 

 

 

 

 

 

(maiden name, if any)

 

I

 

3. SOCIAL SECURITYNUMBER

4. PLACE OF BIRTH

(state or foreign country)

 

 

 

 

 

 

 

16. RACE

 

 

 

 

 

17. SEX

 

8. NUMBER OF THIS MARRIAGE (first, second, etc.)

 

 

 

 

I 9. EDUCATION (specify only highest grade

completed)

 

10. USUAL RESIDENCE

 

 

 

 

 

 

 

 

 

 

 

 

Elementary or Secondary (0-12)

 

College (1-4 or 5+)

 

(street number or rural route number)

 

 

 

(city or

town)

 

 

 

(county if not independent city)

(state)

11. FULL NAME

 

 

PARTYB

(check one)

 

0 HUSBAND

 

 

 

 

D

WIFE

D SPOUSE

 

 

(first, middle, last, suffix)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(maiden name, if any)

 

112. SOCIAL SECURITYNUMBER

13. PLACE OF BIRTH (state or foreign country)

 

114. DATE OF BIRTH

 

 

 

 

 

 

1

15. RACE

 

 

116. SEX

 

17. NUMBER OF THIS MARRIAGE (first, second, etc.)

 

 

 

 

1

18. EDUCATION (specify only highest grade completed)

 

19. USUAL RESIDENCE

 

 

 

 

 

 

 

 

 

 

Elementary or Secondary (0-12)

 

 

College (1-4 or 5+)

 

(street number or rural route number)

 

 

 

(city or town)

 

 

 

(county if not independent city)

(state)

20. PLACE OF MARRIAGE

(city or town)

 

 

(county)

 

 

(state or foreign country)

121. DATE OF MARRIAGE

 

122. DATE OF SEPARATION

23. NUMBER OF CHILDREN UNDER 18

24. NUMBER OF CHILDREN UNDER 18 IN THIS FAMILYWHOSE PHYSICAL CUSTODY\/VAS

AWARDED TO:

 

IN THIS FAMILY

 

 

 

Party A

Party B

 

Joint (Party A/Party B)

 

 

 

Other

 

 

 

DNo Children

 

25. PLAINTIFF

OPARTYB

OBOTH

26. DIVORCE GRANTED TO

0BOTH

 

I

 

27. LEGAL GROUND OR

CAUSE OF DIVORCE (if annulment- so state)

 

OPARTYA

 

DPARTYA

D PARTYB

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

28. INFORMANT'S

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

D PETITIONER

 

 

 

SIGNATURE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

29. NAME OF INFORMANT (Type or Print)

 

 

 

I

30. ADDRESS OF

 

 

 

 

 

 

 

 

D ATTORNEYFOR PETITIONER

 

 

 

 

 

(street number or rural route number)

 

(city or town)

(state)

I CERTIFYTHAT A FINAL DECREE OF

 

 

 

 

INFORMANT

 

 

 

 

 

 

 

 

 

 

 

 

CONCERNING THE ABOVE

 

 

 

WAS ENTERED

 

 

 

 

 

 

 

 

 

 

 

(divorce or annulment)

 

 

 

 

(date of divorce or annulment)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MARRIAGE ANO WAS NUMBERED

 

(court file number)

 

 

 

 

 

 

 

 

 

 

 

 

SIGNATURE OF CLERK OF COURT OR DEPUTY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NAME OF CLERK OR DEPUTY

(Type or Print)

 

Documents used along the form

The VS 4 form is a crucial document in the process of reporting a divorce or annulment in Virginia. It provides essential information about the parties involved and the details of the marriage. Several other forms and documents often accompany the VS 4 form to ensure a comprehensive legal process. Below is a list of these documents, along with a brief description of each.

  • Petition for Divorce: This document initiates the divorce process. It outlines the grounds for divorce and includes details about the marriage, such as the date of marriage and the names of both parties.
  • Bill of Sale for a Mobile Home: Essential for documenting the transfer of ownership in New Jersey, this form is necessary for registering your mobile home and includes details of the transaction, such as parties involved and sale price. For more information, refer to the Bill of Sale for a Mobile Home.
  • Final Decree of Divorce: This is the court's official order that finalizes the divorce. It includes important information such as the date of the divorce, custody arrangements, and division of property.
  • Child Custody Agreement: If children are involved, this document outlines the custody arrangement agreed upon by both parents. It details physical and legal custody, visitation rights, and any other relevant terms.
  • Financial Disclosure Statement: This form provides a complete picture of each party's financial situation. It includes income, expenses, assets, and debts, ensuring transparency during the divorce proceedings.
  • Marital Settlement Agreement: This document outlines the terms agreed upon by both parties regarding property division, spousal support, and other relevant matters. It is often incorporated into the final decree.
  • Notice of Hearing: This document informs both parties of the date and time of the court hearing regarding the divorce. It is essential for ensuring that all parties have the opportunity to present their case.

These forms and documents work together to facilitate a smooth legal process during a divorce or annulment. It is important to ensure that all required paperwork is completed accurately and submitted in a timely manner. Seeking assistance from a legal professional can provide valuable guidance throughout this process.

Similar forms

The VS 4 form, which reports divorce or annulment, shares similarities with the Marriage Certificate. Both documents require detailed personal information about the parties involved, including names, dates of birth, and places of birth. While the VS 4 form is filed after a divorce has been finalized, the Marriage Certificate is created at the beginning of a marriage. Each serves as a vital record, documenting significant life events, and both are often necessary for legal processes, such as name changes or remarriage.

For those needing to verify their income for financial planning or administrative purposes, understanding the intricacies of various forms is essential. The Sample Tax Return Transcript form, for example, succinctly outlines crucial tax return information without delving into the line-item specifics of the original tax documents. To obtain a copy of the Sample Tax Return Transcript, one can print the document, ensuring they have the necessary records to substantiate their financial claims.

Another document akin to the VS 4 form is the Child Custody Agreement. This agreement outlines the arrangements for children following a divorce, detailing custody and visitation rights. Like the VS 4, it requires information about both parents and their children. Both documents aim to clarify the rights and responsibilities of each party post-divorce, ensuring that all aspects of family dynamics are addressed. They are essential for protecting the interests of children during and after the divorce process.

The Divorce Decree is also similar to the VS 4 form. This legal document officially ends a marriage and includes the terms of the divorce, such as property division and spousal support. While the VS 4 form reports the divorce to the state, the Divorce Decree serves as the court's final decision. Both documents capture important details about the marriage and its dissolution, and they are often used together in legal proceedings following a divorce.

The Affidavit of Support bears resemblance to the VS 4 form in that it provides financial information about a party involved in a legal matter. This document is often used in immigration cases but can also play a role in divorce proceedings, particularly when spousal support is involved. Both forms require personal and financial details, ensuring that the court has a complete understanding of each party's situation. They help establish obligations and rights, making them critical in their respective processes.

Lastly, the Petition for Divorce is closely related to the VS 4 form. This document initiates the divorce process, outlining the reasons for the divorce and the relief sought by the petitioner. Like the VS 4, it requires detailed information about both parties and their marriage. While the Petition for Divorce starts the legal journey, the VS 4 form concludes it by reporting the final outcome to the state. Both are fundamental in the legal landscape of divorce, ensuring that all necessary information is documented and processed correctly.

Dos and Don'ts

When filling out the VS 4 form, it's important to get it right. Here are some helpful tips on what to do and what to avoid.

  • Do use a typewriter or print in black, unfading ink. This ensures clarity.
  • Do complete all required fields. Missing information can delay processing.
  • Do double-check your social security numbers. Accuracy is crucial.
  • Do ensure that you sign the form where indicated. Your signature is necessary for submission.
  • Don't leave any sections blank. If a question does not apply, write "N/A."
  • Don't use pencil or colored ink. This can affect the legibility of the document.

Following these guidelines will help ensure that your form is completed correctly and processed without unnecessary delays.

Key takeaways

Filling out the Vs 4 form is an important step in the divorce or annulment process. Here are some key takeaways to keep in mind:

  • Complete the Form Accurately: Items 1-30 must be filled out carefully by either the petitioner or their attorney.
  • Use Proper Tools: It is recommended to prepare the form using a typewriter or print in black, unfading ink to ensure clarity.
  • Permanent Record: Remember, this form becomes a permanent record, so accuracy is crucial.
  • File with the Clerk: Submit the completed form to the Clerk of Court along with the petition or decree.
  • Certification Required: The Clerk of Court will certify the form and forward it to the State Registrar within ten days of the final decree.
  • Provide Complete Information: Ensure that all requested details, such as names, dates of birth, and places of birth, are provided for both parties.
  • Understand the Sections: Familiarize yourself with each section of the form, including information about children and custody arrangements.
  • Check for Additional Requirements: Be aware of any additional local requirements that may apply when submitting the form.

By following these guidelines, you can help ensure that the Vs 4 form is completed correctly and submitted in a timely manner.

How to Use Vs 4

After gathering all necessary information, you can begin filling out the Vs 4 form. This form is essential for reporting a divorce or annulment. Ensure that you have a typewriter or a black ink pen handy, as this form must be completed in a clear and permanent manner. Once completed, the form will be filed with the Clerk of Court along with the petition or decree.

  1. Enter the name of the Circuit Court for your city or county in the first field.
  2. Provide the state file number in the second field.
  3. Fill in the full name of Party A, checking the appropriate box (Husband, Wife, or Spouse).
  4. Input Party A’s date of birth, including their maiden name if applicable.
  5. Write down Party A’s Social Security number.
  6. Indicate Party A’s place of birth (state or foreign country).
  7. Specify Party A’s race.
  8. State Party A’s sex.
  9. Enter the number of this marriage (first, second, etc.).
  10. List Party A’s highest completed education level (Elementary, Secondary, or College).
  11. Provide Party A’s usual residence, including street number, city or town, county, and state.
  12. Fill in the full name of Party B, checking the appropriate box (Husband, Wife, or Spouse).
  13. Input Party B’s maiden name if applicable.
  14. Write down Party B’s Social Security number.
  15. Indicate Party B’s place of birth (state or foreign country).
  16. Enter Party B’s date of birth.
  17. Specify Party B’s race.
  18. State Party B’s sex.
  19. Enter the number of this marriage (first, second, etc.).
  20. List Party B’s highest completed education level (Elementary, Secondary, or College).
  21. Provide Party B’s usual residence, including street number, city or town, county, and state.
  22. Indicate the place of marriage (city or town, county, state, or foreign country).
  23. Enter the date of marriage.
  24. Input the date of separation.
  25. Specify the number of children under 18.
  26. Indicate how many children under 18 in this family had physical custody awarded to Party A, Party B, Joint, or if there are No Children.
  27. Check the box for Plaintiff (Party B or Both).
  28. Indicate who the divorce was granted to (Both, Party A, or Party B).
  29. State the legal ground or cause of divorce (if annulment, so state).
  30. Provide the signature of the informant (Petitioner).
  31. Type or print the name of the informant.
  32. Enter the address of the attorney for the petitioner, including street number, city or town, and state.
  33. Certify that a final decree of divorce or annulment was entered, including the date and court file number.
  34. Sign the form as the Clerk of Court or Deputy, and type or print their name.