Structure
The Xpo Logistics Bill of Lading form serves as a critical document in the shipping process, detailing essential information about the shipment. It includes sections for the shipper and consignee, ensuring that both parties are clearly identified. The form outlines the freight charges, indicating whether they are prepaid or to be collected upon delivery. It also specifies the kind of packaging and provides a description of the articles being shipped, including any special marks or exceptions. For hazardous materials, it mandates the inclusion of specific identification numbers and classifications. Liability limitations are clearly stated, informing shippers of the maximum compensation they can expect in case of loss or damage, which varies based on the nature of the goods and their declared value. Additionally, the form requires the shipper to certify that the contents are accurately described and comply with relevant regulations. This thorough documentation not only facilitates a smooth shipping process but also helps protect the interests of both shippers and carriers.
Common mistakes
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Incorrect Shipper Information: Failing to provide accurate details about the shipper, such as name, address, and contact number, can lead to significant delays and issues with delivery.
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Omitting Consignee Details: Not filling in the consignee's information completely, including their address and contact number, may result in lost shipments or miscommunication.
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Neglecting to Specify Freight Charges: Forgetting to indicate whether freight charges are prepaid or collect can create confusion about payment responsibilities.
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Missing Packaging and Description: Failing to describe the kind of packaging and the contents accurately can lead to improper handling or transport issues.
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Ignoring Hazardous Material Requirements: Not including necessary details for hazardous materials, such as UN/NA ID numbers and proper shipping names, can result in severe legal and safety repercussions.
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Incorrect Declared Value: Misstating the declared value of the shipment can limit liability coverage and may leave the shipper underinsured in case of loss or damage.
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Failing to Sign the Bill of Lading: Not providing an authorized signature can render the Bill of Lading invalid, complicating the shipping process.
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Overlooking Special Agreements: Not completing or initialing any special agreements related to excess liability can result in unexpected limitations on liability coverage.
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Neglecting to Review Terms and Conditions: Ignoring the terms and conditions stated on the back of the Bill of Lading can lead to misunderstandings about the carrier's liability and other important details.
Preview - Xpo Logistics Bill Of Lading Form
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STRAIGHT BILL OF LADING |
DRIVER PLEASE NOTE |
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IF SINGLE SHIPMENT |
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CHECK BOX BELOW |
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SHIPPER |
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FREIGHT CHARGES ARE PREPAID UNLESS MARKED COLLECT |
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PLEASE NOTE |
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COLLECT |
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ORIGINAL - NOT NEGOTIABLE
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Motor |
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Move |
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DATE |
P.O. NO. |
SHIPPER NO. |
PLACE PRO LABEL HERE |
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CUSTOMER’S SPECIAL REFERENCE NUMBER |
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SHIPPER (FROM) |
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CONSIGNEE (TO) |
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STREET |
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STREET |
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CITY, STATE/PROVINCE, ZIP/POSTAL CODE |
(TELEPHONE) |
CITY, STATE/PROVINCE, ZIP/POSTAL CODE |
(TELEPHONE) |
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BILL TO |
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CUSTOMS BROKER |
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STREET |
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STREET |
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CITY, STATE/PROVINCE, ZIP/POSTAL CODE |
(TELEPHONE) |
CITY, STATE/PROVINCE, ZIP/POSTAL CODE |
(TELEPHONE) |
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ACCOUNT CODE |
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NUMBER |
KIND OF PACKAGING, DESCRIPTION OF ARTICLES, SPECIAL MARKS AND EXCEPTIONS |
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CLASS OR |
WEIGHT |
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Hazardous material sequence (ISHP) must read: UN/NA ID#, proper Shipping name, Hazard class and Packing group |
NMFC NO. |
DENSITY OF |
(Subject to Correction) |
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SHIPPING HM |
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UNITS |
(SUBJECT TO INSPECTION AND CORRECTION) |
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ARTICLES |
lb |
kg |
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COD AMOUNT: $ |
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COD |
Prepaid |
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U.S. |
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Fee: |
Collect |
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Canadian |
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NOTE: Consignee’s company check made payable to the Shipper will be accepted by
XPO Logistics Freight and forwarded to shipper unless otherwise directed to do so by the shipper.
REMIT COD TO
ADDRESS
CITY |
STATE/PROVINCE |
ZIP/POSTAL CODE |
Notice: Unless the Shipper completes the requirements as provided below, Carrier’s liability shall be limited as stated herein and in Tariff
In no event shall Carrier be liable for loss of prot, income, interest, attorney fees, or any special, incidental or consequential damages.
Carrier liability with shipment originating within the United States: Carrier’s liability shall be based on actual NMFC class of the shipment and is limited between $1.00 and $25.00 per pound as set forth in Tariff
coverage from the Carrier and pays an additional charge. For this purpose the declared value of the property is hereby specically stated by the Shipper to be $, and Shipper agrees to pay an additional charge for excess liability coverage. Total declared value may not exceed $650,000.00 per shipment.
Carrier liability with shipment originating within Canada: Unless the Shipper completes the Special Agreement below, declares the value in the box below and agrees to pay the excess liability charge by initialing where indicated, Carrier’s maximum liability is CAN$2.00 per pound (CAN$4.41 per kilogram) per individual lost or damaged piece within the shipment, subject to a maximum total liability per shipment of CAN$20,000.00, and provided further that Carrier’s liability on household goods, personal effects articles other than new articles, including but not limited to used, remanufactured or refurbished articles, shall not exceed one dollar ($1.00) (CAN) per pound per individual lost or damaged piece within the shipment.
SPECIAL AGREEMENT: Declared Value: CAN $ |
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per pound. (Declared value may not exceed CAN $100,000.00 per shipment.) |
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Shipper agrees to pay excess liability charge: |
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(Shipper’s Initials) |
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Where the NMFC classi cation is dependent on value, shippers are required to state speci cally below in writing the declared value of the property as follows: The declared value of the property is specically stated by the shipper to be not exceeding $_______________.
Shipper’s Certi cation: I hereby declare that the contents of this consignment are fully and accurately described above by the proper shipping name, and are classied, packaged, marked and labeled/ placarded, and are in all respects in proper condition for transport according to applicable international and national governmental regulations.
Shipment Received: The shipment is received subject to Tariff
SHIPPER
AUTHORIZED SIGNATURE
CARRIER
XPO LOGISTICS FREIGHT, INC.
XPO LOGISTICS FREIGHT CANADA INC.
AUTHORIZED SIGNATURE |
DATE |
(CNWY) |
NUMBER OF UNITS RECEIVED |
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Doctor Note - This document can be a key component of your health-related records.
Documents used along the form
When shipping goods, it's essential to have the right documentation in place to ensure smooth transportation and delivery. Alongside the Xpo Logistics Bill of Lading, several other forms and documents are commonly used. Each of these plays a critical role in the shipping process, providing necessary information and legal protections for both shippers and carriers.
- Commercial Invoice: This document outlines the details of the transaction between the seller and buyer, including item descriptions, quantities, prices, and payment terms. It serves as a key reference for customs and can help determine duties and taxes.
- Packing List: A detailed list of all items included in the shipment, the packing list helps verify the contents against the Bill of Lading. It is useful for both the shipper and the receiver to ensure everything arrives as expected.
- Power of Attorney Form: When managing legal affairs, it is crucial to understand the necessary Power of Attorney documentation required for effective representation to safeguard your interests.
- Certificate of Origin: This document certifies the country in which the goods were manufactured. It is often required by customs authorities to determine tariffs and trade agreements applicable to the shipment.
- Export License: Certain goods may require an export license before they can be shipped internationally. This document ensures compliance with government regulations and restrictions on specific items.
- Import License: Similar to an export license, this document is necessary for goods entering a country. It confirms that the importer has permission to bring the items into the country and complies with local laws.
- Insurance Certificate: This document provides proof of insurance coverage for the shipment. It protects against potential loss or damage during transit and outlines the terms of the coverage.
- Hazardous Materials Declaration: If the shipment contains hazardous materials, this declaration is crucial. It details the nature of the materials and ensures compliance with safety regulations during transport.
- Freight Rate Agreement: This document outlines the agreed-upon shipping rates between the shipper and the carrier. It helps clarify costs and terms of payment for the transportation services provided.
Having these documents prepared and organized can streamline the shipping process, reduce the risk of delays, and ensure compliance with legal requirements. Each form serves a specific purpose, making it easier for everyone involved to manage the logistics of transporting goods efficiently.
Similar forms
The Xpo Logistics Bill of Lading shares similarities with the Straight Bill of Lading. Both documents serve as contracts between a shipper and a carrier, detailing the transportation of goods. They outline the terms under which the goods are to be transported, including the responsibilities of each party. A Straight Bill of Lading is non-negotiable, meaning it cannot be transferred to another party, just like the Xpo Logistics version. This ensures that the shipment is delivered directly to the named consignee without the possibility of reassigning ownership during transit.
In order to facilitate the smooth transfer of ownership during the sale of a trailer, it is essential to utilize a Trailer Bill of Sale form, which serves as a crucial legal document in these transactions. This form not only records key details such as the purchase price and descriptions of the trailer but also confirms the identities of both the buyer and seller. For a more comprehensive understanding of this document and its significance, you can visit autobillofsaleform.com/trailer-bill-of-sale-form.
Another document similar to the Xpo Logistics Bill of Lading is the Uniform Commercial Code (UCC) Bill of Lading. This type of bill is governed by UCC regulations, which standardize commercial transactions across states. Like the Xpo Logistics Bill of Lading, it serves as proof of the contract for the shipment of goods and includes essential details such as the shipper, consignee, and description of the goods. Both documents aim to protect the interests of the parties involved and ensure clarity in the shipping process.
The Freight Bill is another document that resembles the Xpo Logistics Bill of Lading. While the Bill of Lading primarily serves as a receipt for the goods and a contract for transportation, the Freight Bill outlines the charges for shipping those goods. Both documents are integral to the shipping process, as they help ensure that the shipper and carrier are on the same page regarding the details of the shipment and its associated costs.
Additionally, the Air Waybill is comparable to the Xpo Logistics Bill of Lading, especially in air freight. An Air Waybill serves as a contract between the shipper and the airline, detailing the shipment's journey. Like the Xpo Logistics Bill of Lading, it includes information about the shipper, consignee, and a description of the goods. However, the Air Waybill is typically non-negotiable, similar to the Xpo document, ensuring that the shipment is delivered directly to the intended recipient.
The Sea Waybill is another document that shares characteristics with the Xpo Logistics Bill of Lading. Used in maritime transport, a Sea Waybill acts as a receipt for the goods and a contract for their transportation. It includes essential shipment details and is usually non-negotiable, just like the Xpo Logistics Bill of Lading. Both documents facilitate the shipping process by providing clear terms and conditions for the transportation of goods.
Moreover, the Warehouse Receipt bears resemblance to the Xpo Logistics Bill of Lading. This document is issued by a warehouse operator to acknowledge the receipt of goods for storage. Like the Bill of Lading, it contains information about the goods, including their condition and quantity. Both documents serve as proof of possession and can be used to facilitate further transactions or shipping arrangements.
The Delivery Receipt is another document that aligns with the Xpo Logistics Bill of Lading. This document serves as proof that the goods have been delivered to the consignee. While the Bill of Lading is created before the shipment occurs, the Delivery Receipt is generated after the goods have been delivered. Both documents are crucial for tracking the shipment and confirming that the terms of the contract have been fulfilled.
The Consignment Note is also similar to the Xpo Logistics Bill of Lading. This document is used in various modes of transport and acts as a receipt for the goods being shipped. It outlines the terms of the shipment and includes details about the shipper, consignee, and goods. Like the Xpo Logistics Bill of Lading, the Consignment Note serves to protect the interests of both the shipper and the carrier throughout the transportation process.
Lastly, the Export Declaration is akin to the Xpo Logistics Bill of Lading in that it is essential for international shipping. This document provides information about the goods being exported and is required by customs authorities. While it primarily focuses on compliance with export regulations, it complements the Bill of Lading by ensuring that all necessary documentation is in place for the shipment to proceed smoothly across borders.
Dos and Don'ts
When filling out the Xpo Logistics Bill of Lading form, it is important to ensure accuracy and compliance. Here are some key do's and don'ts to consider:
- Do double-check all information for accuracy, including names, addresses, and contact numbers.
- Do specify the declared value of the shipment if you wish to increase liability coverage.
- Do ensure that hazardous materials are correctly labeled with the required details.
- Do sign and date the form to validate the information provided.
- Don't leave any fields blank; incomplete forms may cause delays or issues with shipment.
- Don't forget to indicate whether freight charges are prepaid or collect.
- Don't mislabel hazardous materials, as this can lead to serious legal consequences.
- Don't ignore the terms and conditions on the back of the Bill of Lading; they are crucial for understanding liability and responsibilities.
Key takeaways
When filling out and using the Xpo Logistics Bill of Lading form, keep the following key points in mind:
- Accurate Information: Ensure that all details, such as shipper and consignee information, are correct to avoid delays.
- Freight Charges: Note whether the freight charges are prepaid or collect. This must be clearly indicated on the form.
- Hazardous Materials: If shipping hazardous materials, include the UN/NA ID#, proper shipping name, hazard class, and packing group.
- Declared Value: If you want to increase liability coverage, declare the value of the shipment and pay any additional charges required.
- Signatures Required: The shipper must sign the document to confirm that the information is accurate and that the shipment is ready for transport.
- Carrier Liability: Understand that the carrier's liability is limited unless you declare a higher value and pay for additional coverage.
- COD Payments: If the shipment is COD, ensure that the recipient is aware of the payment method and amount to avoid complications.
- Compliance with Regulations: Be aware that the shipment must comply with all applicable regulations, including those for hazardous materials.
How to Use Xpo Logistics Bill Of Lading
Filling out the Xpo Logistics Bill of Lading form is an important step in ensuring your shipment is processed correctly. This document serves as a receipt and contract between you and the carrier. Here’s a straightforward guide to help you complete the form accurately.
- Check the Shipment Type: If this is a single shipment, mark the checkbox provided.
- Fill in the Date: Enter the date of the shipment at the top of the form.
- Provide the P.O. Number: If applicable, write the Purchase Order number in the designated space.
- Shipper Information: Fill in the name, address, and telephone number of the shipper (the sender).
- Consignee Information: Enter the name, address, and telephone number of the consignee (the receiver).
- Billing Information: If there’s a different billing address, include it along with the telephone number.
- Account Code: Write the account code if you have one; otherwise, leave it blank.
- Describe the Shipment: Specify the kind of packaging, description of articles, and any special marks or exceptions.
- Class or Weight: Indicate the class or weight of the shipment.
- Hazardous Materials: If applicable, provide the UN/NA ID number, proper shipping name, hazard class, and packing group.
- Shipping Units: Specify the number of units, weight in pounds (lb) or kilograms (kg), and any COD amount if applicable.
- Declared Value: If you wish to declare a value for the shipment, fill in the appropriate box.
- Shipper’s Certification: Sign and date the certification section, confirming the accuracy of the information provided.
- Carrier Signature: Leave space for the carrier's authorized signature, which will be completed upon pickup.
Once you have completed the form, review it carefully to ensure all information is correct. This will help avoid any delays in processing your shipment.